Partnership with RJRD
This page is published as a service for those who have expressed interest in how specific specific proposals, actions, and requests have played out. For information on the general relationship between Friends and RJRD, see the MOU (memorandum of understanding).
- Letter from the Park Director supporting the grant request from Friends of RHP to Akron Community Foundation for stabilization/ restoration of Garfield Hall. Sent May 31, 2024
- A motion to rescind the October 2019 motion to establish an invasive species management by the Friends, shifting the management of the program to RJRD under the supervision of RJRD maintenance staff member Chris Moore. Passed May 20, 2024
- Resolution 06-2024: A resolution authorizing Friends of Richfield Heritage Preserve to begin stabilization and restoration of Garfield Hall consistent with the scope of work identified as Phase 1 of the Champion Application submitted on May 20th, 2024 under the direction of the Park Director for 90 days with updates at subsequent regular board meetings as to the plan for stabilization and restoration of the structure. Passed May 20, 2024
Garfield Hall Full Champion Application from Friends of Richfield Heritage Preserve.
Abstract
“Garfield Hall/ Bounce House” was designated as a “Priority Champion Opportunity” in the RJRD Strategic Plan, 2023
PART 1 Name of Proposed Structure Garfield Hall
PART 2 Proposed approach to building or structure including work to occur and final use(s). At minimum, proposal shall specify
a. Scope of work to be performed on the structure At this time, the scope is limited to repair and restoration of currently existing components and aesthetic improvements to the exterior back wall and adjacent grounds (where the 1937 kitchen addition was torn off). This can be considered “Phase I”. This will preserve the structure and function of Garfield for future use, and make Garfield Hall an attractive destination for short visits and activities.
Eventually, we would like to work with RJRD on plans for Phase II - improvements that will make the building rentable. This would include installation of restrooms, improved access including an improved bridge, re-conditioning the overgrown road alongside the hall, consideration of a small parking area and/or patio behind the building.
b. Site access improvements In addition to the existing front entrances, Garfield has a back door that formerly led to the restroom area prior to the kitchen tear off. It would be easy to install a ramp there. The main access improvement will come in Phase II c. Comprehensive renovation cost estimate $33,500.00
Opinion of Probable Costs are for feasibility estimations only. All clients must be prepared for additional expenses which cannot be foreseen until subsurface conditions are revealed.
Construction Management of renovation Corey Ringle to serve as Project Manager
Site access and restoration Currently, Garfield Hall is typically approached from the back via the Buckeye Trail and from the front via the main park trail. An old secondary access route from the top of the Beechcliff site down the hill to the back of the hall was reopened during the kitchen tear off. There has been some thought that this road should be closed due to confusion for Buckeye Trail hikers and mostly for erosion risk due to the steepness of the trail. Historically, Garfield was at the intersection of Kirby’s four main recreational trails through his land: what is now part of the main trail, the former Fernwood road (open), the boathouse / fishing ledge path (overgrown) and the creekside road (later known as the “Cook’ Cabin Road”, now blocked; and possibly inundated from beaver activity). It would be simple to place an access ramp to one of the front doors. The main increase in accessibility to the structure would take place in Phase II. The Interior of the structure will have Class C accessibility, as described in the LOI
d. Proposed timeframe for improvements We propose working on Garfield Hall during the 2024 building season.
Part 3 How will this proposal help RJRD fulfill its mission? "The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community." he restoration will make Garfield Hall functional for both educational and memorable recreational opportunities. It will also contribute to RJRD’s compliance with the expectations of the State Office of Historic Preservation (SHPO). This in turn provides makes RHP overall an attractive recipient of allocations from the state budget. We anticipate that the Hall will be normally be kept locked to preserve the interior, but all park staff, RJRD, and Friends will have keys to accommodate curious visitors. Kirby estate tours are currently available on request, and it may be that we arrange regularly scheduled docent hours.
Part 4 Operations and maintenance plan a. General requirements – per SF or renovation cost
Our initial focus would be utility installation/upgrade to obtain a building permit per the Ohio Existing Building Code.
b. Major capital – roof replacement, etc.
Roof replacement
Floor Replacement, left side
Repair clerestory windows
Surface water drainage c. Ongoing upkeep and maintenance Two options for maintenance:
Option 1. As a Stand Alone, “Turn Key“ project, Friends would turn the building over to complete control of RJRD once Phase I is complete. In that case, the Friends would only need to maintain additional keys for tours and use during Kirby Day. Even so, if ever RJRD would like Friends to conduct a tour or program, we would be happy to do that with advance coordination of schedules.
Option 2. The Friends could be responsible for upkeep and maintenance of Garfield Hall and other structures of the Kirby Estate for a period of twenty five years following the completion of an agreement.
Other proposals could be considered d. Contribution to overall RJRD insurance commensurate with structure’s additional cost The Friends offered something similar in regards to Kirby’s Mill and were not given a conclusive answer. There would need to be some review of the policy costs and expectations before we could comment.
Part 5 Fundraising strategy and performance milestones a. Funds currently available Up to $40,000.00 [in reserve funds ] b. Proposed funding sources We would begin a messaging campaign to reach camp alumni about this project and seek endorsement for contributions from the Eleanor Garfield family. A review of grant opportunities suggests that this unique building would be very eligible. Our reserve fund would be the back up to fill in as needed. c. Proposed milestones and timeline / Proposed timeframe for improvements We propose working on Garfield Hall during the 2024 building season. Phase 1 will stabilize the structure. It can probably be finished within 18 months, depending on the start date and the schedule of the roofing and window replacement contractors. We have great hopes for the implementation of Garfield Hall Phase II if it is something that RJRD wants to consider. Studies will need to be done due to sewer and water line hook ups, engineering for the bridge, and environmental impact analysis of increased vehicular traffic and parking.
Part 6 Additional considerations
The primary considerations may be: how qualified is the applicant? How committed is the applicant to the project? As far as qualifications, the restoration of Amity House may serve as an audition piece. Not only have the Friends fulfilled the scope of the project, but extended it at the request of the Park Director. We have been able to accomplish as much as we did thanks to the dedication and talent of skilled professionals and the management of Corey Ringle. We did so in spite of several change orders, challenges and “black out” dates. Regarding commitment, We have a ten year history of working with the RJRD - a collaboration that is improving.
Part 7 Additional Considerations / Attachments / Supporting Documents
[ A & B floor plan and pdf of costs breakdown was submitted to RJRD with the application. but technological limitations prevent transfer to the web server at this time.]
C. Supporting information - Garfield Hall usage history
Garfield Hall was built in 1923 using chestnut tree siding ( Kirby letter to Cleveland Girl Scout Council,1940) and either railroad box car springs (Girl Scout legend) or decommissioned street car springs (Kirby family oral history). It was first used for the Vacuette Company picnic with a large dining tent set up in the flat area in back of the hall (Fall 1923 Vacuette Broadcaster picture page) “On high ground at the head of the lake was built a spacious bungalow, put up especially for the convention, with its deep open fireplace, and polished hardwood floor, where dancing was so easy, to the excellent music of one of Cleveland’s best dance orchestras. Adjacent to the bungalow, the big top tent was set and there at one o’clock, luncheon was served hot from the outdoor stoves in charge of an excellent caterer from Cleveland". There are Kirby family photographs documenting that Kirby used the hall for at least occasional gatherings and parties through 1936 (scrapbook, Laura Kirby Cronin)
When the Girl Scouts acquired the property in 1937, Garfield was repurposed as the dining hall although it also continued to be used for dances and rainy-day programs. The Scouts attached a kitchen and storage area to the back where the large Vacuette dining tent once stood. They also added the screened in porches in front and on the side facing the hill. A small cabin and outhouse for the camp cook were constructed a short distance behind the new kitchen.
The hall was named for Eleanor Garfield, a past commissioner of the Cleveland Girl Scout Council, member of the President James A. Garfield family, and well-known in her own right. At that time, the hall had no electricity. During the first year or so of camp operation, the kitchen staff cooled milk in the creek and did all their mixing by hand. A second-floor interior balcony was removed at an unknown date. A pot-bellied stove was installed in the south east corner of the porch and was later removed. Current local families were involved in the building and renovations. In the early 1950s a major camp expansion was planned. Architect George Voinovich, Senior was hired to plan the enlargement of Garfield. He drew up blueprints (RJRD archive) but the council did not have the funds bring the plans to fruition.
The spring-loaded floor of Garfield Hall withstood heavy usage every summer from 1937 through 1966. Two shifts of campers (approximately 60 girls and 12 councilors per shift) threaded their way through close-set tables and benches three times per day. At least once a week the floor was cleared of furniture for games and dances. In rainy weather, the hall was cleared more often and girls thronged in. Even after the new dining hall opened in 1967, Garfield continued to be used for summer camp as well as for year-round programming until early November 2009.
In a 2010 Girl Scout of North East Ohio survey, Garfield Hall at Crowell Hilaka was the single most vivid recollection of camp alumni across the region.
The Hall has stood the test of time, serving tens of thousands of people for over 90 years; only becoming compromised through relatively recent water damage.
Comparison of Garfield Hall with other private dance halls and ballrooms.
Private ballrooms were not unusual in private homes of the [Gilded Age] wealthy. These were often positioned on the third floor. While this may seem inconvenient for ladies wearing glamorous yet uncomfortable high heels, average rich folks, (as opposed to the ultra-rich), needed to dedicate their first and second floors to every-day functions.
These private ballrooms often had sprung floors. https://en.wikipedia.org/wiki/Sprung_floor . Henry Ford's dance hall in Greenfield Village has been rumored to have a spring-loaded floor, but their official website does not make this claim. It only makes a coy acknowledgement that the rumor exists. https://www.thehenryford.org/explore/blog/happy-anniversary-lovett-hall/
On the Other Hand, there's Garfield Hall. A rustic ballroom, set deep in the forest. Coiled springs set directly on the ground meant that the earth absorbed the impact of the movement, something not practical in a third floor ballroom.
According to family lore, Kirby 's inspiration for creating the dance hall was that someone had given him the springs. If that's true, the goal was to see if they could be put to use, not to create a commercial success. The spring-loaded floor, like the anachronistic water wheel on ball bearings and the complex lake filtration system; is consistent with Kirby’s exuberant inventiveness. Kirby had the leisure and the money from his highly successful practical inventions to play with ideas for use in his own estate.
The existence of Garfield Hall raises another question about its position on the practical vs whimsical continuum. Why would Kirby have positioned his dance hall deep in the forest? It would have been easier for his guests to site the hall just west of the drive where it opened out to a view of Lake Jinelle and there was plenty of flat ground. Did he envision guests arriving at night by boat, floating up to a lantern-lit magical hall? There is probably more to this story than is first apparent.
Abstract
“Garfield Hall/ Bounce House” was designated as a “Priority Champion Opportunity” in the RJRD Strategic Plan, 2023
- The Friends of RHP have the historic construction expertise and back up funding to restore Garfield Hall.
- We would like to begin ASAP to take advantage of the short construction season.
- As with Amity’s restoration, we prefer to begin work as soon as approval is received.
- The Friends are offering restoration of Garfield as a Stand-alone, “Turn -Key” project, although we request liberal access to take visitors in as part of educational tours (similar to Kirby’s Mill)
- In the future, if RJRD would like; the Friends would entertain a long term maintenance contract, as well as possible additions to the building and reinforcement/ rebuild of the access bridge. These would make Garfield Hall rentable.
PART 1 Name of Proposed Structure Garfield Hall
PART 2 Proposed approach to building or structure including work to occur and final use(s). At minimum, proposal shall specify
a. Scope of work to be performed on the structure At this time, the scope is limited to repair and restoration of currently existing components and aesthetic improvements to the exterior back wall and adjacent grounds (where the 1937 kitchen addition was torn off). This can be considered “Phase I”. This will preserve the structure and function of Garfield for future use, and make Garfield Hall an attractive destination for short visits and activities.
Eventually, we would like to work with RJRD on plans for Phase II - improvements that will make the building rentable. This would include installation of restrooms, improved access including an improved bridge, re-conditioning the overgrown road alongside the hall, consideration of a small parking area and/or patio behind the building.
b. Site access improvements In addition to the existing front entrances, Garfield has a back door that formerly led to the restroom area prior to the kitchen tear off. It would be easy to install a ramp there. The main access improvement will come in Phase II c. Comprehensive renovation cost estimate $33,500.00
Opinion of Probable Costs are for feasibility estimations only. All clients must be prepared for additional expenses which cannot be foreseen until subsurface conditions are revealed.
Construction Management of renovation Corey Ringle to serve as Project Manager
Site access and restoration Currently, Garfield Hall is typically approached from the back via the Buckeye Trail and from the front via the main park trail. An old secondary access route from the top of the Beechcliff site down the hill to the back of the hall was reopened during the kitchen tear off. There has been some thought that this road should be closed due to confusion for Buckeye Trail hikers and mostly for erosion risk due to the steepness of the trail. Historically, Garfield was at the intersection of Kirby’s four main recreational trails through his land: what is now part of the main trail, the former Fernwood road (open), the boathouse / fishing ledge path (overgrown) and the creekside road (later known as the “Cook’ Cabin Road”, now blocked; and possibly inundated from beaver activity). It would be simple to place an access ramp to one of the front doors. The main increase in accessibility to the structure would take place in Phase II. The Interior of the structure will have Class C accessibility, as described in the LOI
d. Proposed timeframe for improvements We propose working on Garfield Hall during the 2024 building season.
- No major work can be varied out on Kirby’s Mill until August first at the earliest. Even then, the priority tasks will be done by professional crews.
- The completion of Amity House restoration is on the horizon.
- Kirby House negotiations are expected to take some time. After that, the priority task will be the siting and drilling of a well which will not involve our in-house restoration crew.
Part 3 How will this proposal help RJRD fulfill its mission? "The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community." he restoration will make Garfield Hall functional for both educational and memorable recreational opportunities. It will also contribute to RJRD’s compliance with the expectations of the State Office of Historic Preservation (SHPO). This in turn provides makes RHP overall an attractive recipient of allocations from the state budget. We anticipate that the Hall will be normally be kept locked to preserve the interior, but all park staff, RJRD, and Friends will have keys to accommodate curious visitors. Kirby estate tours are currently available on request, and it may be that we arrange regularly scheduled docent hours.
Part 4 Operations and maintenance plan a. General requirements – per SF or renovation cost
Our initial focus would be utility installation/upgrade to obtain a building permit per the Ohio Existing Building Code.
b. Major capital – roof replacement, etc.
Roof replacement
Floor Replacement, left side
Repair clerestory windows
Surface water drainage c. Ongoing upkeep and maintenance Two options for maintenance:
Option 1. As a Stand Alone, “Turn Key“ project, Friends would turn the building over to complete control of RJRD once Phase I is complete. In that case, the Friends would only need to maintain additional keys for tours and use during Kirby Day. Even so, if ever RJRD would like Friends to conduct a tour or program, we would be happy to do that with advance coordination of schedules.
Option 2. The Friends could be responsible for upkeep and maintenance of Garfield Hall and other structures of the Kirby Estate for a period of twenty five years following the completion of an agreement.
Other proposals could be considered d. Contribution to overall RJRD insurance commensurate with structure’s additional cost The Friends offered something similar in regards to Kirby’s Mill and were not given a conclusive answer. There would need to be some review of the policy costs and expectations before we could comment.
Part 5 Fundraising strategy and performance milestones a. Funds currently available Up to $40,000.00 [in reserve funds ] b. Proposed funding sources We would begin a messaging campaign to reach camp alumni about this project and seek endorsement for contributions from the Eleanor Garfield family. A review of grant opportunities suggests that this unique building would be very eligible. Our reserve fund would be the back up to fill in as needed. c. Proposed milestones and timeline / Proposed timeframe for improvements We propose working on Garfield Hall during the 2024 building season. Phase 1 will stabilize the structure. It can probably be finished within 18 months, depending on the start date and the schedule of the roofing and window replacement contractors. We have great hopes for the implementation of Garfield Hall Phase II if it is something that RJRD wants to consider. Studies will need to be done due to sewer and water line hook ups, engineering for the bridge, and environmental impact analysis of increased vehicular traffic and parking.
Part 6 Additional considerations
The primary considerations may be: how qualified is the applicant? How committed is the applicant to the project? As far as qualifications, the restoration of Amity House may serve as an audition piece. Not only have the Friends fulfilled the scope of the project, but extended it at the request of the Park Director. We have been able to accomplish as much as we did thanks to the dedication and talent of skilled professionals and the management of Corey Ringle. We did so in spite of several change orders, challenges and “black out” dates. Regarding commitment, We have a ten year history of working with the RJRD - a collaboration that is improving.
Part 7 Additional Considerations / Attachments / Supporting Documents
[ A & B floor plan and pdf of costs breakdown was submitted to RJRD with the application. but technological limitations prevent transfer to the web server at this time.]
C. Supporting information - Garfield Hall usage history
Garfield Hall was built in 1923 using chestnut tree siding ( Kirby letter to Cleveland Girl Scout Council,1940) and either railroad box car springs (Girl Scout legend) or decommissioned street car springs (Kirby family oral history). It was first used for the Vacuette Company picnic with a large dining tent set up in the flat area in back of the hall (Fall 1923 Vacuette Broadcaster picture page) “On high ground at the head of the lake was built a spacious bungalow, put up especially for the convention, with its deep open fireplace, and polished hardwood floor, where dancing was so easy, to the excellent music of one of Cleveland’s best dance orchestras. Adjacent to the bungalow, the big top tent was set and there at one o’clock, luncheon was served hot from the outdoor stoves in charge of an excellent caterer from Cleveland". There are Kirby family photographs documenting that Kirby used the hall for at least occasional gatherings and parties through 1936 (scrapbook, Laura Kirby Cronin)
When the Girl Scouts acquired the property in 1937, Garfield was repurposed as the dining hall although it also continued to be used for dances and rainy-day programs. The Scouts attached a kitchen and storage area to the back where the large Vacuette dining tent once stood. They also added the screened in porches in front and on the side facing the hill. A small cabin and outhouse for the camp cook were constructed a short distance behind the new kitchen.
The hall was named for Eleanor Garfield, a past commissioner of the Cleveland Girl Scout Council, member of the President James A. Garfield family, and well-known in her own right. At that time, the hall had no electricity. During the first year or so of camp operation, the kitchen staff cooled milk in the creek and did all their mixing by hand. A second-floor interior balcony was removed at an unknown date. A pot-bellied stove was installed in the south east corner of the porch and was later removed. Current local families were involved in the building and renovations. In the early 1950s a major camp expansion was planned. Architect George Voinovich, Senior was hired to plan the enlargement of Garfield. He drew up blueprints (RJRD archive) but the council did not have the funds bring the plans to fruition.
The spring-loaded floor of Garfield Hall withstood heavy usage every summer from 1937 through 1966. Two shifts of campers (approximately 60 girls and 12 councilors per shift) threaded their way through close-set tables and benches three times per day. At least once a week the floor was cleared of furniture for games and dances. In rainy weather, the hall was cleared more often and girls thronged in. Even after the new dining hall opened in 1967, Garfield continued to be used for summer camp as well as for year-round programming until early November 2009.
In a 2010 Girl Scout of North East Ohio survey, Garfield Hall at Crowell Hilaka was the single most vivid recollection of camp alumni across the region.
The Hall has stood the test of time, serving tens of thousands of people for over 90 years; only becoming compromised through relatively recent water damage.
Comparison of Garfield Hall with other private dance halls and ballrooms.
Private ballrooms were not unusual in private homes of the [Gilded Age] wealthy. These were often positioned on the third floor. While this may seem inconvenient for ladies wearing glamorous yet uncomfortable high heels, average rich folks, (as opposed to the ultra-rich), needed to dedicate their first and second floors to every-day functions.
These private ballrooms often had sprung floors. https://en.wikipedia.org/wiki/Sprung_floor . Henry Ford's dance hall in Greenfield Village has been rumored to have a spring-loaded floor, but their official website does not make this claim. It only makes a coy acknowledgement that the rumor exists. https://www.thehenryford.org/explore/blog/happy-anniversary-lovett-hall/
On the Other Hand, there's Garfield Hall. A rustic ballroom, set deep in the forest. Coiled springs set directly on the ground meant that the earth absorbed the impact of the movement, something not practical in a third floor ballroom.
According to family lore, Kirby 's inspiration for creating the dance hall was that someone had given him the springs. If that's true, the goal was to see if they could be put to use, not to create a commercial success. The spring-loaded floor, like the anachronistic water wheel on ball bearings and the complex lake filtration system; is consistent with Kirby’s exuberant inventiveness. Kirby had the leisure and the money from his highly successful practical inventions to play with ideas for use in his own estate.
The existence of Garfield Hall raises another question about its position on the practical vs whimsical continuum. Why would Kirby have positioned his dance hall deep in the forest? It would have been easier for his guests to site the hall just west of the drive where it opened out to a view of Lake Jinelle and there was plenty of flat ground. Did he envision guests arriving at night by boat, floating up to a lantern-lit magical hall? There is probably more to this story than is first apparent.
Submitted for consideration - Eight Champion letters of Intent (LOI) May, 2024
Eight LOI Cover letter:
To the RJRD, John, & Polly,
We are submitting the attached LOIs in compliance with the championing process.
We would be happy taking them on as a part of a long term responsibility for the historical Kirby estate as a whole. As a role model, we are patterning our proposal on the Friends of Beaver Creek State Park who have complete responsibility for funding, structure maintenance, and programs in and for Pioneer Village.
Garfield Hall is the priority and I sent its application separately. We'd be happy to take that on as part of the estate; or as a stand-alone, turn key project; or possibly by another arrangement. We're just hoping to get started on that as other issues are being worked out. - Lynn Richardson, on behalf of Friends of RHP
To the RJRD, John, & Polly,
We are submitting the attached LOIs in compliance with the championing process.
We would be happy taking them on as a part of a long term responsibility for the historical Kirby estate as a whole. As a role model, we are patterning our proposal on the Friends of Beaver Creek State Park who have complete responsibility for funding, structure maintenance, and programs in and for Pioneer Village.
Garfield Hall is the priority and I sent its application separately. We'd be happy to take that on as part of the estate; or as a stand-alone, turn key project; or possibly by another arrangement. We're just hoping to get started on that as other issues are being worked out. - Lynn Richardson, on behalf of Friends of RHP
Structure Name: Cook’s Cabin
1. What is the proposed use for the structure to be championed? Informal “Trailside Museum” reminiscent of similar structures in the 1920s -1930s 2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. In its current location at the bend of the creek, this small cabin encourages visitors to stop and reflect on the hemlock-shaded valley and surrounding geological formations: the oxbow, the rocky knoll, and the steep cliff on the opposite bank. Transformed into a child-sized, old-fashioned trailside museum the cabin will encourage both recreation and education. Maintaining the cabin in its current location avoids the environmental harm that demolitions unavoidably incurs. This aligns with RJRD’s mission to safeguard the natural property 3. Please provide a brief description of the proposed scope of work to be performed on the structure.
Trees leaning over the cabin and nearby thorny brush need to be cut and cleared away. The cabin appears to need a new roof and an entrance easier for small children to use. Interior cleaning, painting, and floor re-finishing minor repairs of exterior siding
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act? The trailside museum will be left unlocked for families hiking the Buckeye Trail to experience a sense of discovery and appreciation. An improved entrance will make access easier
1. What is the proposed use for the structure to be championed? Informal “Trailside Museum” reminiscent of similar structures in the 1920s -1930s 2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. In its current location at the bend of the creek, this small cabin encourages visitors to stop and reflect on the hemlock-shaded valley and surrounding geological formations: the oxbow, the rocky knoll, and the steep cliff on the opposite bank. Transformed into a child-sized, old-fashioned trailside museum the cabin will encourage both recreation and education. Maintaining the cabin in its current location avoids the environmental harm that demolitions unavoidably incurs. This aligns with RJRD’s mission to safeguard the natural property 3. Please provide a brief description of the proposed scope of work to be performed on the structure.
Trees leaning over the cabin and nearby thorny brush need to be cut and cleared away. The cabin appears to need a new roof and an entrance easier for small children to use. Interior cleaning, painting, and floor re-finishing minor repairs of exterior siding
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act? The trailside museum will be left unlocked for families hiking the Buckeye Trail to experience a sense of discovery and appreciation. An improved entrance will make access easier
Structure Name: Kirby Garage
1. What is the proposed use for the structure to be championed? Historic preservation of Kirby grounds, storage of maintenance equipment 2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. Historic Preservation of the Kirby estate provides an authentic educational experience as well as a source of local pride in this famous former resident.
3. Please provide a brief description of the proposed scope of work to be performed on the structure.
Patching or repair of roof. Removal of water damaged interior lining. Bleach wash of interior to remove mold growth
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
Direct public use will be limited to exterior observation of one of Kirby’s outbuildings. The indirect public benefit is greater effectiveness in providing a well-maintained park.
1. What is the proposed use for the structure to be championed? Historic preservation of Kirby grounds, storage of maintenance equipment 2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. Historic Preservation of the Kirby estate provides an authentic educational experience as well as a source of local pride in this famous former resident.
3. Please provide a brief description of the proposed scope of work to be performed on the structure.
Patching or repair of roof. Removal of water damaged interior lining. Bleach wash of interior to remove mold growth
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
Direct public use will be limited to exterior observation of one of Kirby’s outbuildings. The indirect public benefit is greater effectiveness in providing a well-maintained park.
Structure Name: Kirby Gate Posts
1. What is the proposed use for the structure to be championed? Historic preservation of Kirby grounds
2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community.
Historic Preservation of the Kirby estate provides an authentic educational experience as well as a source of local pride in this famous former resident.
3. Please provide a brief description of the proposed scope of work to be performed on the structure.
Removing nearby debris piles, keeping the posts free of vegetation
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act? n/a
1. What is the proposed use for the structure to be championed? Historic preservation of Kirby grounds
2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community.
Historic Preservation of the Kirby estate provides an authentic educational experience as well as a source of local pride in this famous former resident.
3. Please provide a brief description of the proposed scope of work to be performed on the structure.
Removing nearby debris piles, keeping the posts free of vegetation
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act? n/a
Structure Name: The Nature Hut
What is the proposed use for the structure to be championed? Bird blind / Historic Preservation of Kirby estate 2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. As a bird blind, the “Nature Hut” will encourage and facilitate educational and recreational birding. Appreciation of the natural world through observation will encourage people to preserve wildlife habitat. The “Nature Hut” was one of Kirby’s three spring houses, although it was re-built and re-purposed for camp use. Historic Preservation of the Kirby estate provides an authentic educational experience as well as a source of local pride in this famous former resident.
3. Please provide a brief description of the proposed scope of work to be performed on the structure. The hut will need to be re-built and its access evaluated to accommodate usage
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
The greatest possible accessibility is a goal for this project. A detailed evaluation will be needed.
What is the proposed use for the structure to be championed? Bird blind / Historic Preservation of Kirby estate 2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. As a bird blind, the “Nature Hut” will encourage and facilitate educational and recreational birding. Appreciation of the natural world through observation will encourage people to preserve wildlife habitat. The “Nature Hut” was one of Kirby’s three spring houses, although it was re-built and re-purposed for camp use. Historic Preservation of the Kirby estate provides an authentic educational experience as well as a source of local pride in this famous former resident.
3. Please provide a brief description of the proposed scope of work to be performed on the structure. The hut will need to be re-built and its access evaluated to accommodate usage
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
The greatest possible accessibility is a goal for this project. A detailed evaluation will be needed.
Structure Name: Hilltop House
1. What is the proposed use for the structure to be championed? Primarily RJRD facility rental. Priority scheduling for partner group usage 2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. As a rental facility, Hilltop House will be a source of revenue for RJRD, facilitating your ability to implement your mission. Priority scheduling for partner groups is a benefit will encourage them to stay involved.
3.Please provide a brief description of the proposed scope of work to be performed on the structure.
1. What is the proposed use for the structure to be championed? Primarily RJRD facility rental. Priority scheduling for partner group usage 2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. As a rental facility, Hilltop House will be a source of revenue for RJRD, facilitating your ability to implement your mission. Priority scheduling for partner groups is a benefit will encourage them to stay involved.
3.Please provide a brief description of the proposed scope of work to be performed on the structure.
- New furnace
- chimney rebuild / Smoke detector/ fire extinguisher
- possible plumbing upgrade
- Porch repairs
- Interior cleaning and painting
- Landscaping & fire circle
Structure Name: The Winter Barn
1. What is the proposed use for the structure to be championed? Storage. Potential program space – pending RJRD plans to shift storage of maintenance supplies to the former pool area.
2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. As a potential program space, the winter barn would contribute to increased recreational and educational opportunities
3. Please provide a brief description of the proposed scope of work to be performed on the structure. The Winter Barn is currently functional as a storage area. If RHP maintenance shifts to the former pool house, the Winter Barn would need to be evaluated for use as program space. At present, it would need minor repairs. Animals have sheltered in the barn, so disinfection would be needed. Restrooms are a possibility.
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act? Currently has ground level access. Additional concerns TBD
1. What is the proposed use for the structure to be championed? Storage. Potential program space – pending RJRD plans to shift storage of maintenance supplies to the former pool area.
2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. As a potential program space, the winter barn would contribute to increased recreational and educational opportunities
3. Please provide a brief description of the proposed scope of work to be performed on the structure. The Winter Barn is currently functional as a storage area. If RHP maintenance shifts to the former pool house, the Winter Barn would need to be evaluated for use as program space. At present, it would need minor repairs. Animals have sheltered in the barn, so disinfection would be needed. Restrooms are a possibility.
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act? Currently has ground level access. Additional concerns TBD
Structure Name: Cricket’s Corner
1. What is the proposed use for the structure to be championed? Historic preservation of Kirby grounds Picnic / conversation area / water wildlife observation
2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. Historic Preservation of the Kirby estate provides an authentic educational experience as well as a source of local pride in this famous former resident. Cricket’s Corner, directly located across the road from Kirby House, at the level of the lake, was essentially an extension of Kirby House and is believed to be the site from which he befriended the fish which became his pets (per 1930s interviews with Kirby)
3. Please provide a brief description of the proposed scope of work to be performed on the structure. The shelter would need to be re-built. Fortunately, measurements and plans of the original structure were made in recent years due to the number of people who were interested in restoring it.
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
As originally designed, Cricket’s Corner could only be reached by stairs or boat. As a reconstruction of a historic structure, it would be exempt
1. What is the proposed use for the structure to be championed? Historic preservation of Kirby grounds Picnic / conversation area / water wildlife observation
2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. Historic Preservation of the Kirby estate provides an authentic educational experience as well as a source of local pride in this famous former resident. Cricket’s Corner, directly located across the road from Kirby House, at the level of the lake, was essentially an extension of Kirby House and is believed to be the site from which he befriended the fish which became his pets (per 1930s interviews with Kirby)
3. Please provide a brief description of the proposed scope of work to be performed on the structure. The shelter would need to be re-built. Fortunately, measurements and plans of the original structure were made in recent years due to the number of people who were interested in restoring it.
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
As originally designed, Cricket’s Corner could only be reached by stairs or boat. As a reconstruction of a historic structure, it would be exempt
Structure Name: Robinson Shelter
1. What is the proposed use for the structure to be championed? Scenic overlook
2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. Robinson Shelter provides an opportunity to appreciate nature. It also serves as a shelter for hikers caught in a sudden downpour.
3. Please provide a brief description of the proposed scope of work to be performed on the structure. Assessment needed. Roof repair likely.
Consider addition of an outhouse
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act? Already accessible
1. What is the proposed use for the structure to be championed? Scenic overlook
2. How does your proposed plan align with the RJRD Mission? The mission of the RJRD is to safeguard, support and maintain the natural properties of Richfield while encouraging recreational and educational opportunities in our community. Robinson Shelter provides an opportunity to appreciate nature. It also serves as a shelter for hikers caught in a sudden downpour.
3. Please provide a brief description of the proposed scope of work to be performed on the structure. Assessment needed. Roof repair likely.
Consider addition of an outhouse
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act? Already accessible
How RJRD benefits from a long term agreement with Friends of RHP
presented to RJRD April, 2024 with Kirby House Champion Application
1. Short term financial benefits. A long term contract sends a message of committed partnership to potential donors. This demonstration of trust and a shared future is likely to translate into more donors and increased donations. If the friends have increased funding, it translates into capability to fund grants for projects throughout the park.
2. Long term financial benefits. By establishing the Friends as a trusted, competent partner of RJRD, the Friends will be able to build our endowment fund, which exists solely for the benefit of RHP. This may become an important funding source when the 2025 levy expires.
3. Peace of Mind. Friends would assume responsibility for large expenses such as a new Kirby House well, plumbing, heating, etc. We would take on much of the financial risk, reducing uncertainty in RJRD’s budget for unanticipated expenses.
4. Stability. With a work space and RJRD's vote of confidence, the Friends will have increased stability and buy-in; which will result in greater efficiency and more time for planning yearly programs in cooperation with the park director.
5. RJRD will continue to own these assets. At the end of the 25 year term, RJRD will have fully usable structures in good repair that can be used for events or rentals or whatever you want.
presented to RJRD April, 2024 with Kirby House Champion Application
1. Short term financial benefits. A long term contract sends a message of committed partnership to potential donors. This demonstration of trust and a shared future is likely to translate into more donors and increased donations. If the friends have increased funding, it translates into capability to fund grants for projects throughout the park.
2. Long term financial benefits. By establishing the Friends as a trusted, competent partner of RJRD, the Friends will be able to build our endowment fund, which exists solely for the benefit of RHP. This may become an important funding source when the 2025 levy expires.
3. Peace of Mind. Friends would assume responsibility for large expenses such as a new Kirby House well, plumbing, heating, etc. We would take on much of the financial risk, reducing uncertainty in RJRD’s budget for unanticipated expenses.
4. Stability. With a work space and RJRD's vote of confidence, the Friends will have increased stability and buy-in; which will result in greater efficiency and more time for planning yearly programs in cooperation with the park director.
5. RJRD will continue to own these assets. At the end of the 25 year term, RJRD will have fully usable structures in good repair that can be used for events or rentals or whatever you want.
Kirby House - Full Champion Application
submitted to RJRD, April 2024
Name of Proposed Structure Kirby House & Gardens
Proposed approach to building or structure including work to occur and final use(s). The use of the building shall be multi-functional: informal and formal programing, donor cultivation, storage and operations base for Friends of Richfield Heritage Preserve.
The house is currently being used as informal program space that helps tell the Kirby story in conjunction with Kirby’s Mill. At its most basic level, Kirby House provides a historical picture of a 1920s country estate. These were a growing trend in the early part of the 20th century as “Gilded Age” industrialists moved away from the ever more crowded and polluted cities and into the countryside. Kirby House is one of several historical homes in the area that provide an experiential context to this story. Others include Akron’s Stan Hywet, the McKnight House, and RHP’s own Amity House and North House. Unlike the fragility of many historic house museums, Kirby House was adapted to use as a camping cabin during the Girl Scout years, making it sturdier and more “user-friendly”. More specifically, Kirby House exemplifies the early transition to domestic electrical usage- an aspect of American life that is little studied and under-appreciated. In addition, Kirby’s story is both intriguing and relevant to today’s visitors. As a self-taught engineer, Kirby had fun with science and ground-breaking design. Yet he also had a deep appreciation for nature.
Formal programing. When the estate is fully restored and adapted to accommodate school and community groups, Kirby House will be a primary classroom space and meeting area. The ambiance will help students envision the creative imagination and practical engineering that led to the construction of the estate. Visitors will be able to picture themselves in Kirby’s place by immersion in this experiential learning environment.
Donor Cultivation. The same Kirby House experience that inspires students and park visitors will captivate donors. Quiet contemplation on the veranda or by the cozy fireplace will help donors envision the benefits of RHP.
Storage and Operations Base for Friends of RHP In 2020, RJRD granted the Friends of RHP use of Kirby House & garage as storage space. This has enabled us to improve Kirby Day & Winter Wonder events, and to have educational and display materials on hand for a variety of uses.
a. Scope of work to be performed on the structure installation of utilities, including gas line & new well, assessment of entrance and restroom accessibility with implementation of the selected plan. General repair of the house and renewal of Kirby Garden with garden seating. On-going care of the old Oak Tree. Plans for preferred connector routes to the mill. Reconstruction of Cricket’s Corner and Kirby garage; both extensions of Kirby House, will be detailed in separate submissions.
b. Site access improvements walkways as discussed above, removal of sub-optimal exterior stairs, repair or replacement of stairways as needed. walkways as discussed above, removal of sub-optimal exterior stairs, repair or replacement of stairways as needed.
d. Proposed timeframe for improvements This is dependent on the order in which various projects are done. At this point, we expect that the completion of Amity is on the horizon. Garfield Hall Phase One, with the historically related Cook’s Cabin would be next, after which we can start on Kirby House. The chief unknown is the location and cost of the well. All else will depend on that. Once Kirby House has occupancy, we may continue working there, but the possibility exists that the Park may request restoration of other potentially rentable structures which may take priority over detailed finish work on Kirby. e. ATTACH RENDERINGS, COST ESTIMATES, AND SUPPORTING INFORMATION
Re renderings: our goal is to maintain Kirby’s original layout and aesthetics. To this end, we have been collecting historic photos and documents, and interviewing family members. The main exception is the proposed addition of an accessible entrance to at least one level which may involve a long walkway across the west lawn. However a study of the options will be a significant investment in and of itself. When we reach that point in the restoration, we will share all viable plans with the RJRD for a final decision.
For cost estimates: see section 3C (above)
For supporting information: see photos & documents (below)
How will this proposal help the RJRD fulfill its mission?
a. Demonstrating public access and purpose
As outlined in points one and two above, development of programs with Kirby House as a setting will be a much sought-after educational opportunity.
Kirby House is located at the edge of the high quality environmental area of the park as designated by the Ohio Natural Areas and Preserves Association (ONAPA), 2018-2019. With the Friend’s invasive team being able to store tools and take breaks at Kirby House, they will be able to work longer sessions to decrease invasives in the priority areas.
By acknowledging the historic significance of Kirby House, the restoration will contribute to RJRD’s compliance with the expectations of the State Office of Historic Preservation (SHPO). This in turn provides makes RHP an attractive recipient of allocations from the state budget.
b. Demonstrating accessibility under Title II of the Americans with Disabilities Act Making Kirby House accessible to at least one of the five levels is one of our goals. It will be challenging due to the intricacies of the floor plans and the surrounding topography. A full study of options will be completed when the House has received its basic certificate of Occupancy. The options will be shared and discussed with the Park Director & RJRD and shared with RJRD.
Operations and maintenance Plan a. General requirements – per SF or renovation cost
Our initial focus would be utility installation/upgrade to obtain a building permit per the Ohio Existing Building Code.
Install Water Well (TBD)
Install Gas line (TBD)
Boiler and radiators (approx. 1-2 months)
Exterior wood repairs (approx. 1-2 months)
Exterior painting (approx. 1-2 months)
Window reglazing (approx. 2-3 months)
New storm windows (approx. 2 weeks upon delivery)
Move indoors during winter pending utilities, heating, and access
Interior plaster repair and wall prep (approx. 3 months)
Interior painting (approx. 1-2 months)
Floor refinishing (approx. 1 month) (would not start until after all the painting was completed)
Update bathroom (approx. 2 months)
Update kitchen cabinets and sink (approx. 1 month)
Exterior regrading/ground water management/garden improvements (approx 2-3 months)
Capital improvements: Exterior wood repairs, repainting, window reglazing and new storm windows, interior plaster/paint/floor refinishing, update bathrooms and kitchen, update electrical and plumbing, repair boiler and radiators, and exterior regrading/ground water management/garden improvements. Study of entrance and bathroom accessibility options / repair or replacement of exterior stairs / construction of walkway or ramp
Timeline is dependent on access to the home and interior of the home, programming, inclement weather or long winters, access to power and utilities, vendor timelines, etc.
b. Major capital – roof replacement, etc. Kirby House roof was replaced just a few years ago. See above for listing of expenses. c. Ongoing upkeep and maintenance The Friends propose being responsible for upkeep and maintenance for a period of twenty five years following the completion of an agreement. d. Contribution to overall RJRD insurance commensurate with structure’s additional cost The Friends offered something similar in regards to Kirby’s Mill and were not given a conclusive answer. There would need to be some review of the policy costs and expectations before we could comment.
Fundraising strategy and performance milestones a. Funds currently available Approximately $15,000 b. Proposed funding sources Private donations, pledges, grants. Note: the assignment of long term responsibility of Kirby House and the surrounding Kirby estate to the Friends of RHP will make large scale fund-raising possible, due to the message of collaboration such an agreement sends to Northeast Ohio’s philanthropic community.
c. Proposed milestones and timeline
Proposed timeframe for improvements This is dependent on order in which various projects are done. At this point, we expect that the completion of Amity is on the horizon. Garfield Phase One with the historically related Cook’s Cabin would be next, after which we can start on Kirby House. The chief unknown is the location and cost of the well. All else will depend on that. One Kirby House has occupancy, we may continue working on it, but the possibility exists that the Park may request restoration of other potentially rentable structures which may take priority over detailed finish work on Kirby Additional Considerations / Attachments/ Supporting Documents a. Plans and renderings b. Cost Estimates c. Supporting Information
Kirby House features intricacies such as this stairway window [ photo untransferable at this time ] between the office and the living room.
Kirby House has a total of nine levels. The Friends of RHP propose preserving ALL of them for historic reference
1.sunken basement segment – under living room
2 main basement with bathroom / exterior door
3. living room /veranda
4. flight of four steps up to dining room/ office/ kitchen / back storage space/ bottom of two stair cases
5 bathroom off the back staircase landing
6. family bedrooms/ balcony overlooking the dining room/ linen closet / bathroom
7. flight of three steps up to two rooms with partially sloped ceilings
8. elevated closet in one of the rooms with sloped ceiling / elevated bathroom off the master bedroom
9. attic- accessible only by trap door
How RJRD benefits from a long term agreement with Friends of RHP
1.Short term financial benefits. A long term contract sends a message of committed partnership to potential donors. This demonstration of trust and a shared future is likely to translate into more donors and increased donations. If the friends have increased funding, it translates into capability to fund grants for projects throughout the park. 2. Long term financial benefits. By establishing the Friends as a trusted, competent partner of RJRD, the Friends will be able to build our endowment fund, which exists solely for the benefit of RHP. This may become an important funding source when the 2025 levy expires.
3. Peace of Mind. Friends would assume responsibility for large expenses such as a new Kirby House well, plumbing, heating, etc. We would take on much of the financial risk, reducing uncertainty in RJRD’s budget for unanticipated expenses.
4. Stability. With a work space and RJRD's vote of confidence, the Friends will have increased stability and buy-in; which will result in greater efficiency and more time for planning yearly programs in cooperation with the park director.
5. RJRD will continue to own these assets. At the end of the 25 year term, RJRD will have fully usable structures in good repair that can be used for events or rentals or whatever you want.
Full Champion Applications must be submitted at least one (1) month in advance of an RJRD Board meeting to be considered at said meeting. Completed applications and their attachments shall be submitted electronically to [email protected] and eight (8) printed copies shall be delivered to Richfield Joint Recreation District, P.O. Box 246, Richfield, OH 44286-0246.
Please note: Prior to execution of a mutually agreed MOU associated with an approved application, RJRD may withdraw any structure from the champion program, in its discretion; provided, however, that RJRD will notify a champion applicant at the earliest practicable time if RJRD determines that a structure that is the subject of a pending program application may be withdrawn from the program.
Please contact the RJRD Park Director at [email protected] or 330-888-0511 with any questions.
Proposed approach to building or structure including work to occur and final use(s). The use of the building shall be multi-functional: informal and formal programing, donor cultivation, storage and operations base for Friends of Richfield Heritage Preserve.
The house is currently being used as informal program space that helps tell the Kirby story in conjunction with Kirby’s Mill. At its most basic level, Kirby House provides a historical picture of a 1920s country estate. These were a growing trend in the early part of the 20th century as “Gilded Age” industrialists moved away from the ever more crowded and polluted cities and into the countryside. Kirby House is one of several historical homes in the area that provide an experiential context to this story. Others include Akron’s Stan Hywet, the McKnight House, and RHP’s own Amity House and North House. Unlike the fragility of many historic house museums, Kirby House was adapted to use as a camping cabin during the Girl Scout years, making it sturdier and more “user-friendly”. More specifically, Kirby House exemplifies the early transition to domestic electrical usage- an aspect of American life that is little studied and under-appreciated. In addition, Kirby’s story is both intriguing and relevant to today’s visitors. As a self-taught engineer, Kirby had fun with science and ground-breaking design. Yet he also had a deep appreciation for nature.
Formal programing. When the estate is fully restored and adapted to accommodate school and community groups, Kirby House will be a primary classroom space and meeting area. The ambiance will help students envision the creative imagination and practical engineering that led to the construction of the estate. Visitors will be able to picture themselves in Kirby’s place by immersion in this experiential learning environment.
Donor Cultivation. The same Kirby House experience that inspires students and park visitors will captivate donors. Quiet contemplation on the veranda or by the cozy fireplace will help donors envision the benefits of RHP.
Storage and Operations Base for Friends of RHP In 2020, RJRD granted the Friends of RHP use of Kirby House & garage as storage space. This has enabled us to improve Kirby Day & Winter Wonder events, and to have educational and display materials on hand for a variety of uses.
a. Scope of work to be performed on the structure installation of utilities, including gas line & new well, assessment of entrance and restroom accessibility with implementation of the selected plan. General repair of the house and renewal of Kirby Garden with garden seating. On-going care of the old Oak Tree. Plans for preferred connector routes to the mill. Reconstruction of Cricket’s Corner and Kirby garage; both extensions of Kirby House, will be detailed in separate submissions.
b. Site access improvements walkways as discussed above, removal of sub-optimal exterior stairs, repair or replacement of stairways as needed. walkways as discussed above, removal of sub-optimal exterior stairs, repair or replacement of stairways as needed.
- $25-$40 K for water well
- $20K gas line
- $30K heating & electrical
- $16K architectural assessment for accessibility
- $110K restoration of five bathrooms w/ plumbing.
- $150K extended walkway to assist with accessibility
- $30K garden restoration
- $50K misc repairs
- $800 permits & fees
d. Proposed timeframe for improvements This is dependent on the order in which various projects are done. At this point, we expect that the completion of Amity is on the horizon. Garfield Hall Phase One, with the historically related Cook’s Cabin would be next, after which we can start on Kirby House. The chief unknown is the location and cost of the well. All else will depend on that. Once Kirby House has occupancy, we may continue working there, but the possibility exists that the Park may request restoration of other potentially rentable structures which may take priority over detailed finish work on Kirby. e. ATTACH RENDERINGS, COST ESTIMATES, AND SUPPORTING INFORMATION
Re renderings: our goal is to maintain Kirby’s original layout and aesthetics. To this end, we have been collecting historic photos and documents, and interviewing family members. The main exception is the proposed addition of an accessible entrance to at least one level which may involve a long walkway across the west lawn. However a study of the options will be a significant investment in and of itself. When we reach that point in the restoration, we will share all viable plans with the RJRD for a final decision.
For cost estimates: see section 3C (above)
For supporting information: see photos & documents (below)
How will this proposal help the RJRD fulfill its mission?
a. Demonstrating public access and purpose
As outlined in points one and two above, development of programs with Kirby House as a setting will be a much sought-after educational opportunity.
Kirby House is located at the edge of the high quality environmental area of the park as designated by the Ohio Natural Areas and Preserves Association (ONAPA), 2018-2019. With the Friend’s invasive team being able to store tools and take breaks at Kirby House, they will be able to work longer sessions to decrease invasives in the priority areas.
By acknowledging the historic significance of Kirby House, the restoration will contribute to RJRD’s compliance with the expectations of the State Office of Historic Preservation (SHPO). This in turn provides makes RHP an attractive recipient of allocations from the state budget.
b. Demonstrating accessibility under Title II of the Americans with Disabilities Act Making Kirby House accessible to at least one of the five levels is one of our goals. It will be challenging due to the intricacies of the floor plans and the surrounding topography. A full study of options will be completed when the House has received its basic certificate of Occupancy. The options will be shared and discussed with the Park Director & RJRD and shared with RJRD.
Operations and maintenance Plan a. General requirements – per SF or renovation cost
Our initial focus would be utility installation/upgrade to obtain a building permit per the Ohio Existing Building Code.
Install Water Well (TBD)
Install Gas line (TBD)
Boiler and radiators (approx. 1-2 months)
Exterior wood repairs (approx. 1-2 months)
Exterior painting (approx. 1-2 months)
Window reglazing (approx. 2-3 months)
New storm windows (approx. 2 weeks upon delivery)
Move indoors during winter pending utilities, heating, and access
Interior plaster repair and wall prep (approx. 3 months)
Interior painting (approx. 1-2 months)
Floor refinishing (approx. 1 month) (would not start until after all the painting was completed)
Update bathroom (approx. 2 months)
Update kitchen cabinets and sink (approx. 1 month)
Exterior regrading/ground water management/garden improvements (approx 2-3 months)
Capital improvements: Exterior wood repairs, repainting, window reglazing and new storm windows, interior plaster/paint/floor refinishing, update bathrooms and kitchen, update electrical and plumbing, repair boiler and radiators, and exterior regrading/ground water management/garden improvements. Study of entrance and bathroom accessibility options / repair or replacement of exterior stairs / construction of walkway or ramp
Timeline is dependent on access to the home and interior of the home, programming, inclement weather or long winters, access to power and utilities, vendor timelines, etc.
b. Major capital – roof replacement, etc. Kirby House roof was replaced just a few years ago. See above for listing of expenses. c. Ongoing upkeep and maintenance The Friends propose being responsible for upkeep and maintenance for a period of twenty five years following the completion of an agreement. d. Contribution to overall RJRD insurance commensurate with structure’s additional cost The Friends offered something similar in regards to Kirby’s Mill and were not given a conclusive answer. There would need to be some review of the policy costs and expectations before we could comment.
Fundraising strategy and performance milestones a. Funds currently available Approximately $15,000 b. Proposed funding sources Private donations, pledges, grants. Note: the assignment of long term responsibility of Kirby House and the surrounding Kirby estate to the Friends of RHP will make large scale fund-raising possible, due to the message of collaboration such an agreement sends to Northeast Ohio’s philanthropic community.
c. Proposed milestones and timeline
Proposed timeframe for improvements This is dependent on order in which various projects are done. At this point, we expect that the completion of Amity is on the horizon. Garfield Phase One with the historically related Cook’s Cabin would be next, after which we can start on Kirby House. The chief unknown is the location and cost of the well. All else will depend on that. One Kirby House has occupancy, we may continue working on it, but the possibility exists that the Park may request restoration of other potentially rentable structures which may take priority over detailed finish work on Kirby Additional Considerations / Attachments/ Supporting Documents a. Plans and renderings b. Cost Estimates c. Supporting Information
Kirby House features intricacies such as this stairway window [ photo untransferable at this time ] between the office and the living room.
Kirby House has a total of nine levels. The Friends of RHP propose preserving ALL of them for historic reference
1.sunken basement segment – under living room
2 main basement with bathroom / exterior door
3. living room /veranda
4. flight of four steps up to dining room/ office/ kitchen / back storage space/ bottom of two stair cases
5 bathroom off the back staircase landing
6. family bedrooms/ balcony overlooking the dining room/ linen closet / bathroom
7. flight of three steps up to two rooms with partially sloped ceilings
8. elevated closet in one of the rooms with sloped ceiling / elevated bathroom off the master bedroom
9. attic- accessible only by trap door
How RJRD benefits from a long term agreement with Friends of RHP
1.Short term financial benefits. A long term contract sends a message of committed partnership to potential donors. This demonstration of trust and a shared future is likely to translate into more donors and increased donations. If the friends have increased funding, it translates into capability to fund grants for projects throughout the park. 2. Long term financial benefits. By establishing the Friends as a trusted, competent partner of RJRD, the Friends will be able to build our endowment fund, which exists solely for the benefit of RHP. This may become an important funding source when the 2025 levy expires.
3. Peace of Mind. Friends would assume responsibility for large expenses such as a new Kirby House well, plumbing, heating, etc. We would take on much of the financial risk, reducing uncertainty in RJRD’s budget for unanticipated expenses.
4. Stability. With a work space and RJRD's vote of confidence, the Friends will have increased stability and buy-in; which will result in greater efficiency and more time for planning yearly programs in cooperation with the park director.
5. RJRD will continue to own these assets. At the end of the 25 year term, RJRD will have fully usable structures in good repair that can be used for events or rentals or whatever you want.
Full Champion Applications must be submitted at least one (1) month in advance of an RJRD Board meeting to be considered at said meeting. Completed applications and their attachments shall be submitted electronically to [email protected] and eight (8) printed copies shall be delivered to Richfield Joint Recreation District, P.O. Box 246, Richfield, OH 44286-0246.
Please note: Prior to execution of a mutually agreed MOU associated with an approved application, RJRD may withdraw any structure from the champion program, in its discretion; provided, however, that RJRD will notify a champion applicant at the earliest practicable time if RJRD determines that a structure that is the subject of a pending program application may be withdrawn from the program.
Please contact the RJRD Park Director at [email protected] or 330-888-0511 with any questions.
- Letter of Intent (LOI) for Kirby House championing project approved by RJRD December 2023- minus the long term contract. There was some belief among the Friends that this meant the proposal was not accepted. We were advised unofficially in March that we should continue the process.
Letter of Intent to champion RHP structures. Presented to RJRD in June 2023, along with the Kirby House LOI
Introduction
Friends of Richfield Heritage Preserve believes that RHP is a unique and valuable resource.
RHP’s historic structures tell the stories of transition and perseverance. The courage of the Oviatt pioneers, the creativity of inventor Jim Kirby, the entrepreneurial spirit and family ties of the Neals, the adventuring culture of a girls’ camp, and the leap of faith by the citizens of Richfield. Taken together, this land with its varied topography, ecological communities, its buildings, campsites, artifacts, roads, and trails form an irreplaceable cultural landscape. In so far as possible, we believe these should be preserved so that the stories are represented. Preservation of the actual historic structures on their original site allows park visitors to experience some of what it was like to live in those times.
For this reason, as well as the excellent program space provided by many of the structures, we are willing to champion
1. Structures of the Kirby Estate / Lake Jinelle area - Kirby’s Mill & swinging bridge (in progress) , Kirby House, Garfield Hall, Cricket’s Corner (reconstruct), Kirby’s gateposts, Robinson Shelter, Fernwood Shelter & outhouse (reconstruct), Cook’s Cabin. (summary on following page)
2. Structures of the Neal Estate - Amity House, North House, Coach House
3. We advocate for preservation of the remaining shelters, outhouses, and “kitchens”.
That said, we want to note that although we are willing to champion these buildings, we are happy to step aside if any other groups or individuals want to take on championship of any of these sites; with the exception of Kirby’s Mill and Kirby House.
Our top priority (aside from Kirby’s Mill and Amity House Phase One) is Kirby House. We will be submitting the Kirby House application first. If this is approved, the rest of the Championing applications will follow
We envision the Lake Jinelle / Kirby estate area eventually becoming a single, integrated historic destination / program area.
Introduction
Friends of Richfield Heritage Preserve believes that RHP is a unique and valuable resource.
RHP’s historic structures tell the stories of transition and perseverance. The courage of the Oviatt pioneers, the creativity of inventor Jim Kirby, the entrepreneurial spirit and family ties of the Neals, the adventuring culture of a girls’ camp, and the leap of faith by the citizens of Richfield. Taken together, this land with its varied topography, ecological communities, its buildings, campsites, artifacts, roads, and trails form an irreplaceable cultural landscape. In so far as possible, we believe these should be preserved so that the stories are represented. Preservation of the actual historic structures on their original site allows park visitors to experience some of what it was like to live in those times.
For this reason, as well as the excellent program space provided by many of the structures, we are willing to champion
1. Structures of the Kirby Estate / Lake Jinelle area - Kirby’s Mill & swinging bridge (in progress) , Kirby House, Garfield Hall, Cricket’s Corner (reconstruct), Kirby’s gateposts, Robinson Shelter, Fernwood Shelter & outhouse (reconstruct), Cook’s Cabin. (summary on following page)
2. Structures of the Neal Estate - Amity House, North House, Coach House
3. We advocate for preservation of the remaining shelters, outhouses, and “kitchens”.
That said, we want to note that although we are willing to champion these buildings, we are happy to step aside if any other groups or individuals want to take on championship of any of these sites; with the exception of Kirby’s Mill and Kirby House.
Our top priority (aside from Kirby’s Mill and Amity House Phase One) is Kirby House. We will be submitting the Kirby House application first. If this is approved, the rest of the Championing applications will follow
We envision the Lake Jinelle / Kirby estate area eventually becoming a single, integrated historic destination / program area.
- Kirby’s Mill to inspire interest in the science of energy production.
- Kirby House and Gardens to support and complement programs anchored by Kirby’s Mill, also to serve as a work base for Friends of RHP (as outlined in the 2019 MOU)
- Garfield Hall to provide historic insight into the camp and Kirby stories / a unique and memorable experience for visitors / program space
- Cricket’s Corner (reconstruct) to provide a unique mediation and conversation place for visitors. Historic value as it was essentially an extension of Kirby House
- Kirby’s gate posts as a remnant of past usage, the posts demonstrate how land use is can be re-oriented over time
- Robinson Shelter hiker’s way station and covered program area
- Fernwood Shelter & outhouse (reconstruct) hiker’s way station and covered program area
- Cook’s Cabin to take on the former function of the Nature Hut, housing simple displays on riverine ecology, and to store of nature program materials
Kirby House Letter of Intent from Friends of RHP submitted to RJRD June 23, 2023
1. What is the proposed use for the structure to be championed?
· Kirby House will support classes, activities, and visitation at Kirby’s Mill.
· Kirby House will serve as an office and storage space for Friends of RHP – as provided for in the 2019 MOU.
· Kirby House will be a site for fundraising events that will allow the Friends to provide restoration, maintenance, and program funds for RHP.
2 How does your proposed plan align with the RJRD Mission?
· RJRD’s mission includes a mandate to safeguard, support, and maintain the natural properties of Richfield. The Friends of RHP have taken a very active role in promoting the health of the ecosystem at RHP; with measurable (and noticeable) results. Moving the Friends base of operations to Kirby House will allow and encourage them to continue this role. RJRD’s mission includes encouragement of educational opportunities in the community. The Friends have been providing educational opportunities through guided hikes, interpretive signage, and the mill docent program as well as informal interaction with RHP visitors. A long-term lease of Kirby House will allow Friends to explore ramp and entrance options to make the house more accessible for programs. Having a program space will enable us to seek grants to upgrade the educational offerings.
3. Please provide a brief description of the proposed scope of work to be performed on the structure.
The Friends would:
Continue the stabilization work that is already in progress (predominantly redirection and management of ground water drainage).
Restore the heating system and upgrade as needed.
Assess electrical wiring. Repair as needed.
Assess the plumbing in the kitchen, bathrooms, and basement. Repair as needed.
Review and arrange for fire suppression systems as needed.
Repair the major water-damaged areas in the basement.
Study the access issues and options – with at least ONE level to be made accessible.
Equip and furnish the house as appropriate for usage.
Restore surrounding gardens as well as continue periodic assessment and treatments of the Old Oak Tree.
Work with RJRD to review plans for the (probably) extensive boardwalk needed to make the house accessible providing for a comprehensive plan to tie it in with the Kirby’s Mill access, preferred walkways, and trails.
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
See Item 3 about restructuring work to be done. Kirby House is particularly challenging because it has four main levels, with closets and bathrooms tucked into odd spaces. Historic homes, especially those listed on the National Register of Historic Places, have less stringent accessibility requirements.
We have started considering options for making at least one level of Kirby House accessible for the mobility impaired. Every option so far has involved construction of an extensive walkway across the western yard. Detailed plans are on hold pending an agreement with RJRD.
Type C level accessibility would be the goal. https://codes.iccsafe.org/content/icca117-12009
1. What is the proposed use for the structure to be championed?
· Kirby House will support classes, activities, and visitation at Kirby’s Mill.
· Kirby House will serve as an office and storage space for Friends of RHP – as provided for in the 2019 MOU.
· Kirby House will be a site for fundraising events that will allow the Friends to provide restoration, maintenance, and program funds for RHP.
2 How does your proposed plan align with the RJRD Mission?
· RJRD’s mission includes a mandate to safeguard, support, and maintain the natural properties of Richfield. The Friends of RHP have taken a very active role in promoting the health of the ecosystem at RHP; with measurable (and noticeable) results. Moving the Friends base of operations to Kirby House will allow and encourage them to continue this role. RJRD’s mission includes encouragement of educational opportunities in the community. The Friends have been providing educational opportunities through guided hikes, interpretive signage, and the mill docent program as well as informal interaction with RHP visitors. A long-term lease of Kirby House will allow Friends to explore ramp and entrance options to make the house more accessible for programs. Having a program space will enable us to seek grants to upgrade the educational offerings.
3. Please provide a brief description of the proposed scope of work to be performed on the structure.
The Friends would:
Continue the stabilization work that is already in progress (predominantly redirection and management of ground water drainage).
Restore the heating system and upgrade as needed.
Assess electrical wiring. Repair as needed.
Assess the plumbing in the kitchen, bathrooms, and basement. Repair as needed.
Review and arrange for fire suppression systems as needed.
Repair the major water-damaged areas in the basement.
Study the access issues and options – with at least ONE level to be made accessible.
Equip and furnish the house as appropriate for usage.
Restore surrounding gardens as well as continue periodic assessment and treatments of the Old Oak Tree.
Work with RJRD to review plans for the (probably) extensive boardwalk needed to make the house accessible providing for a comprehensive plan to tie it in with the Kirby’s Mill access, preferred walkways, and trails.
4. How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
See Item 3 about restructuring work to be done. Kirby House is particularly challenging because it has four main levels, with closets and bathrooms tucked into odd spaces. Historic homes, especially those listed on the National Register of Historic Places, have less stringent accessibility requirements.
We have started considering options for making at least one level of Kirby House accessible for the mobility impaired. Every option so far has involved construction of an extensive walkway across the western yard. Detailed plans are on hold pending an agreement with RJRD.
Type C level accessibility would be the goal. https://codes.iccsafe.org/content/icca117-12009
Notification of Friends' willingness to champion structures if unclaimed by others.
Kirby House Letter Of Intent - presented June 2023
What is the proposed use for the structure to be championed?
Continue the stabilization work that is already in progress, (predominantly re-direction and management of ground water drainage.)
Restore the heating system and upgrade as needed.
Assess the plumbing in all bathrooms, kitchen, and basement showers. Provide needed repairs.
Review and arrange for fire suppression systems.
Repair the major water-damaged areas in the basement.
Study the access issues and options. At least ONE level to be made accessible.
Equip and furnish the house as appropriate for usage
Restore surrounding gardens and continue periodic assessment and treatments of the Old Oak Tree.
Work with RJRD to review plans for the ( probably ) extensive boardwalk needed to make the house accessible so that there would be a comprehensive plan to tie it in with the Kirby’s Mill access, preferred walkways, and trails.
We have started considering options for making at least one level of Kirby House to be accessible for the mobility impaired. Every option so far has involved construction of an extensive walkway across the western yard. Detailed plans are on hold pending an agreement with RJRD
Type C level accessibility would be the goal. https://codes.iccsafe.org/content/icca117-12009
What is the proposed use for the structure to be championed?
- Kirby House will support classes, activities, and visitation at Kirby’s Mill.
- Kirby House will be an office and storage space for Friends of RHP – as provided for in the 2019 MOU.
- Kirby House will be a site for fundraising events that will allow us to provide restoration/ maintenance / program funds for RHP.
- Kirby House will be the base of operations for Invasive species removal in the south half of RHP
- RJRD’s mission includes a mandate to safeguard, support, and maintain the natural properties of Richfield. The Friends of RHP have taken a very active role in promoting the health of the ecosystem at RHP; with measurable (and noticeable) results. Moving the Friends base of operations to Kirby House will allow and encourage them to continue.
- Please provide a brief description of the proposed scope of work to be performed on the structure?
Continue the stabilization work that is already in progress, (predominantly re-direction and management of ground water drainage.)
Restore the heating system and upgrade as needed.
Assess the plumbing in all bathrooms, kitchen, and basement showers. Provide needed repairs.
Review and arrange for fire suppression systems.
Repair the major water-damaged areas in the basement.
Study the access issues and options. At least ONE level to be made accessible.
Equip and furnish the house as appropriate for usage
Restore surrounding gardens and continue periodic assessment and treatments of the Old Oak Tree.
Work with RJRD to review plans for the ( probably ) extensive boardwalk needed to make the house accessible so that there would be a comprehensive plan to tie it in with the Kirby’s Mill access, preferred walkways, and trails.
- How will your plan accommodate public uses, including vehicular and pedestrian access while meeting the terms of Title II of the Americans with Disabilities Act?
We have started considering options for making at least one level of Kirby House to be accessible for the mobility impaired. Every option so far has involved construction of an extensive walkway across the western yard. Detailed plans are on hold pending an agreement with RJRD
Type C level accessibility would be the goal. https://codes.iccsafe.org/content/icca117-12009
Summary, RJRD decisions re Friends of RHP. Dates & page numbers refer to RJRD minutes
2024 entries by Gary LaGuardia:
Lynn here are some additional things to add to your list of approved projects we've worked on:
HHSTF Interior Rehab of North House as requested by Jeff DeLuca included wall and ceiling plaster repairs throughout, and complete interior repainting, and floor cleaning, to make it presentable for public tours.
HHSTF structural repairs to North House including replacement of rotted sill plates and rim joists in 4 room foundations, replacement of floor joists and removal and replacement of floor in 1st floor bedroom. Rebuilding of 1 post support beam in the Great Hall.
HHSTF Repair and replace large section of ceiling in 1st floor of Coach House damaged by animal infestation.
HHSTF Repair erroded dam side wall on the dam adjacent to the expanded metal bridge, and repair bridge railing damaged by fallen tree.
Park Director approved project to convert the pool house into Park equipment storage. Involved demo and removal of old pool heater and sand filter tank and piping, removal of interior block demising wall, and reworking of electric panel and lighting.
Submitted plan to Park Director for proper decommissioning of the swimming pool, including fill plan and several use proposals.
Park Director approved project to remove rotted wheelchair ramp at Mabel Smith shelter and replace with a gravel ramp. Also replace grassy area behind shelter with graveled area for the 2 BBQ stands.
Park Director approved project, use borrowed tractor attachments to fix potholes in lower entrance road, and regrade/groom all of the gravel roads throughout the Park
Park Director approved project to clear the waterfront at Amity House. Involved cutting down the brush and small trees and removing several large fallen trees, and the filling of some depressions left by uprooted trees
Park Director approved project to clear main parking lot of all old construction debris, piles of gravel, mulch, bricks, dirt, etc. Move pallets of concrete blocks from Sawmill area to Pool area, and make Sawmill the new drop area for gravel and mulch.
Park Director approved project to clean up all broken concrete pads and fill in all demolished latrine pits that had been left unfinished by volunteer Dave Kalal upon his departure from the Park
Park Director approved projects (various) for repairs and maintenance of equipment. Involved servicing and repairs on the golf carts, the Tractor/backhoe, and welding repairs to the backhoe frame and to one of the lawnmower decks.
HHSTF complete remodel of Amity House. Involved extensive demolition and removal of debris, replacement of plumbing, electrical, bathrooms, plaster repairs throughout, and interior painting, floor refinishing, and repairs to the porch siding and support posts and patio.
HHSTF stabilization and exploratory repairs to Kirby House including removal of failed rear retaining wall and grading, installation of basement sump pump, removal of old basement shower stalls, removal of kitchen shelves and flooring, plumbing and electrical safety based repairs, and preliminary plumbing review to re-establish water supply.
HHSTF project to re-establish gas, water, and electric service lines throughout the Park. Extensive exploratory line and pipe tracing, excavation of many water and electrical junctions. Capping of old water lines and re-splicing of electric lines due to careless demolition throughout the Park.
HHSTF project to complete a first round of structural repairs to Garfield Lodge, including replacement of rotted beams and floor springs, replacement of floor joists, demolition of concrete patio. Replacement of interior flooring, new 1 level brick patio, and new covered roof section. Repairs to the rock chimney. Donor provided re-roofing.
Lynn here are some additional things to add to your list of approved projects we've worked on:
HHSTF Interior Rehab of North House as requested by Jeff DeLuca included wall and ceiling plaster repairs throughout, and complete interior repainting, and floor cleaning, to make it presentable for public tours.
HHSTF structural repairs to North House including replacement of rotted sill plates and rim joists in 4 room foundations, replacement of floor joists and removal and replacement of floor in 1st floor bedroom. Rebuilding of 1 post support beam in the Great Hall.
HHSTF Repair and replace large section of ceiling in 1st floor of Coach House damaged by animal infestation.
HHSTF Repair erroded dam side wall on the dam adjacent to the expanded metal bridge, and repair bridge railing damaged by fallen tree.
Park Director approved project to convert the pool house into Park equipment storage. Involved demo and removal of old pool heater and sand filter tank and piping, removal of interior block demising wall, and reworking of electric panel and lighting.
Submitted plan to Park Director for proper decommissioning of the swimming pool, including fill plan and several use proposals.
Park Director approved project to remove rotted wheelchair ramp at Mabel Smith shelter and replace with a gravel ramp. Also replace grassy area behind shelter with graveled area for the 2 BBQ stands.
Park Director approved project, use borrowed tractor attachments to fix potholes in lower entrance road, and regrade/groom all of the gravel roads throughout the Park
Park Director approved project to clear the waterfront at Amity House. Involved cutting down the brush and small trees and removing several large fallen trees, and the filling of some depressions left by uprooted trees
Park Director approved project to clear main parking lot of all old construction debris, piles of gravel, mulch, bricks, dirt, etc. Move pallets of concrete blocks from Sawmill area to Pool area, and make Sawmill the new drop area for gravel and mulch.
Park Director approved project to clean up all broken concrete pads and fill in all demolished latrine pits that had been left unfinished by volunteer Dave Kalal upon his departure from the Park
Park Director approved projects (various) for repairs and maintenance of equipment. Involved servicing and repairs on the golf carts, the Tractor/backhoe, and welding repairs to the backhoe frame and to one of the lawnmower decks.
HHSTF complete remodel of Amity House. Involved extensive demolition and removal of debris, replacement of plumbing, electrical, bathrooms, plaster repairs throughout, and interior painting, floor refinishing, and repairs to the porch siding and support posts and patio.
HHSTF stabilization and exploratory repairs to Kirby House including removal of failed rear retaining wall and grading, installation of basement sump pump, removal of old basement shower stalls, removal of kitchen shelves and flooring, plumbing and electrical safety based repairs, and preliminary plumbing review to re-establish water supply.
HHSTF project to re-establish gas, water, and electric service lines throughout the Park. Extensive exploratory line and pipe tracing, excavation of many water and electrical junctions. Capping of old water lines and re-splicing of electric lines due to careless demolition throughout the Park.
HHSTF project to complete a first round of structural repairs to Garfield Lodge, including replacement of rotted beams and floor springs, replacement of floor joists, demolition of concrete patio. Replacement of interior flooring, new 1 level brick patio, and new covered roof section. Repairs to the rock chimney. Donor provided re-roofing.
2023
- Amity House Restoration partnership. Requested by John Peipsny. Negotiations began in January; Friends also began working on the project in January. Contract approved by RJRD on April 24. Page 5- bottom
- Freestanding donor recognition to be near Kirby’s Mill. Requested by Friends after the approval for a plaque in the Lodge was rescinded. Approved. Jan 23, page 4
- Friends’ president Corey Ringle provides guidance to RJRD on levels of ADA compliance and recommends one for Amity House. RJRD votes to follow her recommendation. Feb 2
- Application submitted to champion Kirby House for program support with long term lease. Also submitted preliminary notification that we are willing and able to champion Coach House, North House, Garfield Hall and the historic Kirby estate Received by RJRD in June, June 26- page 2
- Approval for the Friends to proceed with champion application for Kirby House, but without a long term commitment Dec 4,
2022
- (Changed our primary use name from Friends of Crowell Hilaka to Friends of Richfield Heritage Preserve.)
- FoCH’s successful grant narratives were shared with the RJRD Grants & Fundraising Committee. Requested by Mike Selig. Noted, March 11 committee minutes
- Assist with RJRD’s Nature Works grant application. RJRD Grants & Fundraising Committee meeting. Request by Mike Selig, May 19 committee minutes
- FoCH’s new financial policy allows acceptance of funds earmarked for an RJRD projects. Presented by Friends.. Sept 26 or Sept 30 (discrepancy in record)
- Repair of Garfield Hall porch roof- requested verbally by John Peipsney, Fall.
2021 ( pandemic continuing)
Use of Lodge will be free to partner groups raising money for park projects. Proposed by Art Gonzales. July 26- work session.
Use of Lodge will be free to partner groups raising money for park projects. Proposed by Art Gonzales. July 26- work session.
2020 (covid pandemic starts)
- Pilot Project- “lemonade stand” fund raiser. Proposed by FoCH. Approved, June 22. Closed after two weeks d/ increasing pandemic in Summit county.
- Kirby’s Mill restoration construction drawings. Approved by RJRD August 24- page 3
- Kirby House & Kirby garage assigned to FoCH for storage. Requested by Jeff DeLuca, August 24, - page 4
- Successful state budget allocation $140,000 announced. RJRD Special Fundraising Committee Dec 21- page 2
- Request for Garfield Hall to be added to the FoCH work plan. Proposed by FoCH. Oct 26 -page 4. No action taken.
2019
- RHP’s final nomination application for the National Register of Historic Places. Requested by RJRD - Feb 25, presentation, page 1. Approval, page 3
- Revised FoCH / RJRD MOU by Art Gonzales of Governance Committee meeting. Per request of Meg Slifcak. April 22
- Application for Rivers,Trails, and Conservation technical assistance grant completed jointly by RJRD and FoCH. Requested by Meg Slifcak. Noted, June 4 Governance Committee. Full RJRD approval June 24 page 2
- ANCA coordination & funding shared equally between RJRD & Friends. Requested by Meg Slifcak, Expense of $6,000 split evenly, noted in June 4 Governance Committee, Approved by RJRD - June 24- page 2
- Kirby’s Mill restoration architect & engineering reports submitted by FoCH. Approved by RJRD August 26- page 3
- Arranged for delineation of concrete repair responsibilities with Gannett Fleming, Ohlin & Reed, and reps from both RJRD & FoCH. Requested by FoCH. September 30 – page 2
- Management of Invasive Species by FoCH. Task Force plan submitted and approved. Formalizing the expectations of the by WRLC purchase Agreement. October 28, page 4 (first documented in the Clean Ohio application 2014)
- Collaborated on application for a state budget allocation for Lake Jinelle Rehabilitation. Initiated by FoCH; Pat Norris of RJRD as the primary author. Dec 16, page 3
2018
- RJRD thanks FoCH & anonymous donor for $20,000.00 to convert gate house to park office. January 8, resolution 2-2018 -page 5
- Assessment & pruning of old oak tree at Kirby House. Proposal presented by FoCH at Park Ops Committee. Committee approval, Feb 21
- Trailside wayfinding signs made from recycled camp lumber. Proposal presented by FoCH at Park Ops Committee. Committee approval, Feb 21
- collaborated in planning & content contributions to RJRD Orientation “Summit”. Request by Meg Slifcak - March 10,
- 5 year renewal of MOU, emphasis on invasive species removal. Requested by RJRD - 4-24 page 4
- Proceed with Fund Development plan subject to RJRD oversite and consistent with the case statement circulated at that meeting. Requested by RJRD - May 14, page 2
- Funding & Restoration of Kirby’s Mill, Funding & Stabilization of Amity, Kirby, & North Houses. Work Plan Proposal by FoCH. Approved by RJRD - May 14, page 2
- Feedback to case statement. Requested by FoCH. June 25 page 1 work session.
- Donor recognition plan. Proposed by FoCH as part of Mill fundraising plan. Sept 24 -work session session (with attached briefing memo) Approved following meeting, but unrecorded.
- Specialized consent form for “Barberrian” volunteers. Composed and presented by Friends. Approved, Sept 24- work session
2017
- Friends / RJRD MOU Requested by RJRD. Statement addressing RJRD concerns 3-14-2016, pages 7 & 8 RJRD comments 3-27 page 2; vote to approve, page 4
- Purchase of Mobile Beacon transmitters for RHP security system plus service contract. Requested by Bob Becker. August 10. Transmitter cost $1,200. Service contract extra
- NPS partnership model. Presented by Bob Becker. April 1 – page 1 1 Follow up May 8- page 1, & Sept 11- page 1
- Manage volunteer coordination, programming, and fundraising on behalf of RJRD. Request presented by Bob Becker, motioned by Meg Slifcak, approved by RJRD - Sept 25 FoCH acceptance in October is not recorded in the minutes
- Potential FoCH projects compiled during RJRD partner planning roundtable. Organized by RJRD, Oct 9. addedum
- Emergency Protection of Kirby House. verbally requested by Jeff DeLuca. Oct 23 – page 1, bottom
- Move Christmas cookie sale to the Lodge, in order to showcase the building for rentals. Enlarge the event to become a “Christmas extravaganza”. Verbal request by Meg Slifcak, RJRD in late October Unable to do it that year due to the timing. The following year, the cookie sale did move to the Lodge where it became “Winter Wonders”
2016
- Kirby’s Mill feasibility study to be paid for by FoCH. Proposed by FoCH, approved by RJRD May 23, page 9
- Recruitment of LLBean programming. Requested by RJRD Park Services & Special Revenue Committees. Statement: May 23, page 20
- Donation of display map of the property. Accepted by RJRD Park Services Committee. Oct 5
2015
“ways that our Friends group could potentially be of use to the park”, compiled by FoCH, Nov 2014. Presented to RJRD, Jan 5 - page 5
“ways that our Friends group could potentially be of use to the park”, compiled by FoCH, Nov 2014. Presented to RJRD, Jan 5 - page 5
- Annual fundraisers
- Improvement projects
- Volunteer orientation & education
- Development of on-site educational & research programs
- Program support through hosting events or assisting
- Research for national standards applicable to the property
- Provide “concierge” or camp monitor services
- Immediate repair to the perimeter fence
- Maintenance of existing trails
- Restoration of native plant species
- Garden restoration & maintenance
- Permanent Interpretive signage throughout the grounds
- Maintain a nature hut as an exhibit space
- Conduct feasibility study for the relocation of Oviatt House
- Write a monthly blog re property activities and property history Requested by Kelly Clark in RJRD Communications/ Volunteers Committee. Jan 15 – bottom, page 1
- Search for an outfitter to teach paddleboarding at Kirby Day. Requested by Kelly Clark. FoCH planning meeting for Kirby Birthday party (spring/ summer- not in RJRD minutes)
- Development of interpretive sign concepts for the Kirby estate, to be donated by Friends. Proposal by FoCH. Approved by RJRD, April 13; RJRD approval of sign designs - May 22- page 4- Park Ops report
- Protect trees from beaver damage. Proposed by Friends, approved by RJRD . April 27 -page 5
- Assist with evaluation of roads, parking, entrance. Requested by RJRD May 2- page 5 chart
- Assigned to draft an MOU. Directive by RJRD administrative asst. Debbie Blusoe Rogers. Reported June 8. Continued work noted (although reported inaccurately) August 24- page 8
- Co-staff Crowell Hilaka table at Richfield Community Day. Request by RJRD Communications Committee. July 27- page 7
- Kirby’s Mill restoration. Proposed by FoCH. Concept approved by RJRD, Aug 24
- Volunteer recruitment for fence clearing. Requested by Bob Becker, RJRD. Dec 14, - page 3
- write a Pipeline Grant application. Requested by RJRD Special Revenue Committee - Dec 14, page 11
2014
- Working Group, including representatives from FoCH are invited to be included in the work “to buy, maintain, and operate the Crowell Hilaka property” July 10, page 3 - top
- “FoCH stated they would work in concert with any activity the board would require” July 10, page 5
- FoCH to arrange cleaning, trail work to prepare for a campaign open House Initiated by FoCH July 23 – page 5
- FoCH Fundraising at Farm Flanagan’s Oct 11 initiated by FoCH, announced July 14
- “… will develop a strategy that utilize the volunteers and volunteer groups (FoCH) to support the activities of the District and other committees.” July 30, page 3 - committee reports part b
- Organize open houses Noted by RJRD Chair Floyd Ostrowski; Requested by Kelly Clark in RJRD Communications Committee. August 14
- Arrange library showcase display. Requested by Kelly Clark in RJRD Communications Committee. August 14
- Financial donation offered by FoCH. Requested verbally by Kelly Clark for a street banner and other campaign items. Offer noted August 25, page 4 /point 7 ; RJRD refused donation due to campaign law restrictions. Sept 8 – page 2
- Prepare the preliminary application for the National Register of Historic Places. Requested verbally by Kelly Clark in November. Noted, Dec 11 Communication &Volunteers Committee. Acknowledged in RJRD minutes Feb 23,2015 page 3- top
- Propose possible activities for the Cabin Fever Tour requested by the Communication & Volunteers Committee 12-11
- Foch commitment to remove invasive plants is part of the Clean Ohio grant application; requested by RJRD and WRLC, December 15